Bid Coordinator

Reporting to The Oxford Group Bid Manager, this is a key pre-sales role, which involves working closely with our Relationship Managers, Business Proposition Owners, Project Managers – who manage our client accounts – and with our Marketing team to develop outstanding proposals and presentations for new business. The key objectives of the role are to help maximise our chances of winning business, whilst managing the cost of our sales effort and providing great customer service.

This role requires a fluent English and French speaker, as it involves liaising with our offices in both Eynsham and in Paris.

Business Unit
The Oxford Group
25,000 to 30,000
Type of role
Full-time or part-time
Location - Country
Location - City
Closing date
Vacancy ref


About the role

You'll support the maintenance of central bid resource planner for co-ordination of all bids, and as a French speaker take a lead role on French language bids. You'll attend the weekly pipeline meeting, ensuring all data is updated for your bids in advance. The role will also be responsible for arranging, attending and documenting bid planning meetings.

You'll take ownership for bids you are leading on, project managing all aspects of the bid process, and ensuring all stakeholders understand what they are contributing, by when and how. The role is also responsible for managing bid portals, expressing interest and loading responses. You'll prepare first draft proposals and presentations based on the client’s tender documentation.

The role will also support other business development activities in the department as agreed with your line manager. You'll track, record and report on activity using Dynamics (our CRM system). With your team, you'll regularly re-assess all processes and provide input and recommendations for process improvement. 

About you

French language capability is essential for this role and you must have excellent French grammar writing skills. Your experience will be from a sales, business development, or marketing role, preferably in the professional services industry. It would be great if your experience included working on bids, tenders, presentations, and bidding portals. You must be comfortable carrying out telephone sales follow up calls, and you must have an international mind-set and excellent understanding of other cultures.

You'll have excellent written communication skills . You must also be able to influence, organise, plan and prioritise. The role also requires sound analytical and numeracy skills, excellent attention to detail, and a thoroughness and accuracy when completing any tasks. You must be highly skilled in using Microsoft Office – PowerPoint in particular. Dynamics CRM database experience would be an advantage although training will be given.

Our story and mission

Our vision is for a world in which everyone has the skills and opportunities to succeed. We support almost five million people each year to develop skills that help them into a job, develop on that job and to prepare for their next job. As a charity, we’re proud that everything we do is focused on achieving this purpose.

Through our assessment and credentialing, corporate learning and technical training offers, we partner with our customers to deliver work-based learning programmes that build competency to support better prospects for people, organisations and wider society. We create flexible learning pathways that support lifelong employability, because we believe that people deserve the opportunity to (re)train and (re)learn again and again – gaining new skills at every stage of life, regardless of where they start.

At the heart of our business sits the City & Guilds Foundation which amplifies our purpose by helping to remove barriers to getting into a job, celebrating best practice on the job, and advocating for jobs of the future. 

We were founded in 1878 by the City of London and the trade guilds of the time, to help people, organisations and economies to develop their skills for growth.

Our rich experience means we’re uniquely positioned to understand the future of work and learning. And, we continually evolve to develop and deliver skills for the workplace of the future. Today, as well as qualifications and assessment, we offer digital credentialing, elearning technologies, executive leadership development, technical training and consultancy.

Our success is driven by the people we work with. We pride ourselves on our ability to offer an equal opportunity to all our staff and we value diversity within our inclusive culture. We recognise that a diverse workforce is the only way we will achieve our ambitious business goals, so we work hard to be flexible to accommodate everyone.

What we offer

We offer the opportunity to work in an innovative, engaging and market-leading organisation with opportunities to develop your existing skills and explore new ones.

You’ll receive an excellent benefits package which typically includes a great base salary, good holiday entitlement, pension, private healthcare, volunteering opportunities and much more. 

We welcome a discussion about how this role could work flexibly for you. For example work pattern, hours or location.

Next steps and how to apply

If you think this is the role and organisation for you then we would love to hear from you.  Please submit your CV and complete our short application form using the apply button.